Resources > Windows 7 Tips > Manage Windows 7 Briefcase

Manage Windows 7 Briefcase

Briefcase stores and displays the update status of files. It keeps track of whether a file is linked to the original file on your main computer, or whether it is an orphan file (a file stored in Briefcase that is not linked to another file). You can use this information to keep your files organized and to keep track of the most recent versions of your files.

Windows 7 and Vista for that matter, not enabled Briefcase feature enabled by default. The Briefcase is a utility for users synchronize files between two computers. But it is not much used Vista since. Briefcase tracks the relationship between files on two or more computers. For example, if you use a desktop computer in the Office and you use a portable computer, if you are traveling, Briefcase synchronized and updated files on your desktop computer with the modified versions, if you back your portable computer on the desktop computer.

To create a new Briefcase right click on a blank area on the desktop or in a folder > New > Briefcase.

If you wish to remove Briefcase from the list of New items, open regedit and navigate to the following registry key:

HKEY_CLASSES_ROOT\Briefcase

Delete the ShellNew sub-key away with all its values.

This will make Briefcase disappear from β€œNew” item list.

Use Briefcase to Synchronize Files on Two Computers

1. NOTE: The following steps assume that you use a desktop computer as your primary computer and a portable computer as your secondary computer.

2. Connect your portable computer to your desktop computer.

You can connect your computers either over a network or by using a direct cable connection.

3. Start Briefcase on your portable computer, and then drag the files or folders that you want to work with from your desktop computer to Briefcase.

NOTE: Before you copy folders and files from your desktop computer to Briefcase, the folders containing the files must be shared.

4. Start Briefcase, and then make the changes that you want to the files.

5. When you have finished working on the files, reconnect your portable computer to your desktop computer (if they were disconnected), and then start Briefcase on your portable computer.

6. Do one of the following:

To update only some of the files, select the file or files that you want to update, and then click Update Selection on the Briefcase menu.

To update all files, click Update All on the Briefcase menu.

8. The Update dialog box is displayed. Confirm the update action on the files or folders that are displayed in the dialog box, and then click Update.

The files on your desktop computer are updated with the modified versions of those files in Briefcase on your portable computer.

Check the Status of Files Stored in Briefcase

1. Start Briefcase, right-click the file that you want to check, and then click Properties.

2. Click the Update Status tab.
If the Briefcase file and its counterpart outside Briefcase (the original copy of the file on another computer) are synchronized, an Up-to-date icon is displayed.

If the Briefcase file and its counterpart are not synchronized, a Replace arrow is displayed. The arrow points towards the copy of the file that requires updating.

Click Update to synchronize the files.

The file stored in Briefcase and its counterpart outside Briefcase are synchronized.

Use Briefcase when you use two or more computers to work on files, and when you need to frequently transfer files between computers by using a direct cable connection or a removable disk.

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